At Central Synagogue

Executive Assistant to the Executive Director

Posted on April 24, 2017

Our Vision
Central Synagogue is guided and inspired by Jewish tradition and our core purpose is to transform lives.

Job Summary/Objective
The Executive Assistant reports to the Executive Director of the organization and is responsible for ensuring the effective administration of the Executive Director’s office including all Board related activities, critical and sensitive communications, staff meetings and events, as well of special congregational events. This individual must be comfortable in a fast-paced environment, able to work independently, and operate with a high attention to detail. He/she will interface regularly with senior staff, board, and our congregation.

Key Responsibilities

  • Oversees all administrative work for the ED including calendar management, schedules travel and events, completes expense vouchers, files and other tasks as required.
  • Prepares, maintains and communicates the annual synagogue calendar for key events including all Board and Committee meetings, office closing, holidays and staff events.
  • Organizes and coordinates all Board and committee meetings and events, including scheduling, reminders, management of minutes and documentation.
  • Manages critical and sensitive congregant communications including Yahrzeits, acknowledgment letters, birthday and anniversary letters.
  • Participates as an important member of the High Holidays administration team, takes the lead on key tasks including; ensures strong coordination across the administrative teams and oversees work plan, preparation of staff scheduling, and manages the sale of community service tickets.
  • Organizes congregational, board and staff events, retreats and trips as required.
  • Oversees the day to day operation of the front desk ensuring the administrative staff calendar has appropriate congregant service and coverage
  • Maintains data as required in IMIS.
  • Manages the inventory for the 110 office which includes ordering all office supplies, name tags, and appropriate stationery
  • • Maintains time and attendance for the Admin Staff.

Core Competencies

  • Strong communicator both written and oral, with executive presence.
  • Highly organized and able to manage competing priorities.
  • Highly detailed oriented.
  • Team player who builds strong, collaborative relationships across various stakeholders .
  • Strong problem solver.


  • Bachelor’s Degree
  • 5+ years administrative support experience
  • Proficient in Microsoft Office and comfortable with data
  • Knowledge of Synagogue administration preferred

Full-time, FLSA classification (exempt and not eligible for OT).  Monday-Thursday 9:00am-5:30pm, Friday 9:00am-4:30pm, or equivalent.

Must be available to work during the High Holy Days (4 to 6 days) and during other special events and programs from time to time. Given nature of work, availability after hours, on weekend and holidays is sometimes required. Central Synagogue has a time-off policy which includes earned comp time.

Application Process
To apply, please submit a resume, cover letter addressed to Marcia Caban, and three references to .(JavaScript must be enabled to view this email address). Please reference “Executive Assistant to the Executive Director” in the subject line of your email. Incomplete applications will not be reviewed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may change at any time.

Other Open Positions

Member Services Coordinator

The Member Services Coordinator will report to the Director, Communications and Membership, playing a critical role on the membership team. This individual will oversee a range of activities geared toward improving our members’ experience and increasing their engagement. The individual will build strong collaborative relationships with colleagues across the organization, working to ensure an integrated approach across departments. Using data, he/she will evaluate opportunities to improve our members’ satisfaction along with their peers in member services.

May 26, 2017

Communications Manager

The Communications Manager will report to the Director, Communications and Membership, and oversee a range of communications including both online and print which provide critical information to our congregation about Central’s programs. The individual will build strong collaborative relationships with colleagues across the organization to understand their communication objectives and make recommendations to help them achieve their goals. Using data, he/she will evaluate opportunities to improve our communications strategy to increase readership and participation in our synagogue. He/she will be an excellent writer and have a strong sense of design.

May 25, 2017

Maintenance & Events Staff Person

Maintenance & Events Staff Person is responsible for the safe and daily operations of the facilities. Maintains the buildings interiors/exteriors in a clean and orderly manner; performs a variety of custodial and building maintenance duties as directed. Sets up and breaks down events at the facilities as directed, and performs related work as required. Sweeps, scrubs and mops floors; strips, waxes, buffs and seals floors; vacuums and cleans rugs; washes, dusts and polishes furniture, woodwork, pictures and shelves; empties and cleans waste receptacles; cleans walls, fountains, windows and restrooms; replenishes supplies; shovels snow and applies ice melters to walkways; turns out lights and locks doors and windows; reports necessary repairs; cleans and maintains equipment used in work; may perform a variety of building maintenance tasks including the moving of furniture and equipment, replacing lights and air filters, assembling furnishings, performing minor building repairs, painting and other similar duties. Sets up and breaks down events; moving materials; assists in the operation of the Nursery and Religious Schools; available for special events and High Holy Days. Promptly informs management of any injury, safety and/or security issues.

April 4, 2017

LCLJ (Religious School) Educator - Full-time

Central Synagogue is guided and inspired by Jewish tradition and our core purpose is to transform lives. As a full-time Educator in The Lese Center for Living Judaism, your responsibilities will include classroom teaching, family and parent education, social justice programming, social and holiday programming, field trips and other off-site programs, and communication with parents and other stakeholders.

March 30, 2017

Director, Communications and Membership

The Director, Communications and Membership reports to the Executive Director and manages a team of four. He/she will manage the Communication and Membership functions, work collaboratively with Clergy, Adult Engagement, and Youth & Family Engagement teams to develop strategies to drive awareness and participation in our programming. He/she will use analytics to evaluate and improve our communications, develop brand guidelines and ensure strong execution of regularly scheduled and individual communications. He/she will evaluate and make recommendations on our membership policies including waitlist and dues adjustment, and develop our CRM ensuring it meets the Synagogue’s needs. He/she will also share responsibilities with the Director of Operations and Facilities for key aspects of our High Holy Day services including communications, assigned seating, ticketing and guest management.

January 6, 2017

View all Jobs Posts

Central Synagogue, a 503(c) religious organization, employs 80 full-time and 30+ part time staff positions in more than a dozen departments, including our Religious School; Nursery School and Early Childhood Center; clergy study; membership, finance, communications, technology, development, maintenance, events, and administrative support teams. Our staff, which we consider "a team," is committed to excellence in our work. Central offers generous benefits and paid time off to its employees. We invite you to review our current openings and apply here. Central Synagogue is an Equal Opportunity Employer.

X Central Synagogue will not discriminate against any employee or applicant for employment because of race, color, religion, age, sexual orientation, sex, national origin, ethnicity, citizenship, military status, marital status, physical and mental disability, or any other characteristic protected by law. It is the policy of the Congregation that certain positions must be filled by persons of the Jewish faith as a bona fide occupational qualification. This policy applies to all terms and conditions of employment. All employees, regardless of position, are expected to maintain and contribute to this policy.