Careers

At Central Synagogue

Executive Assistant to the Executive Director

Posted on April 24, 2017

Our Vision
Central Synagogue is guided and inspired by Jewish tradition and our core purpose is to transform lives.

Job Summary/Objective
The Executive Assistant reports to the Executive Director of the organization and is responsible for ensuring the effective administration of the Executive Director’s office including all Board related activities, critical and sensitive communications, staff meetings and events, as well of special congregational events. This individual must be comfortable in a fast-paced environment, able to work independently, and operate with a high attention to detail. He/she will interface regularly with senior staff, board, and our congregation.

Key Responsibilities

  • Oversees all administrative work for the ED including calendar management, schedules travel and events, completes expense vouchers, files and other tasks as required.
  • Prepares, maintains and communicates the annual synagogue calendar for key events including all Board and Committee meetings, office closing, holidays and staff events.
  • Organizes and coordinates all Board and committee meetings and events, including scheduling, reminders, management of minutes and documentation.
  • Manages critical and sensitive congregant communications including Yahrzeits, acknowledgment letters, birthday and anniversary letters.
  • Participates as an important member of the High Holidays administration team, takes the lead on key tasks including; ensures strong coordination across the administrative teams and oversees work plan, preparation of staff scheduling, and manages the sale of community service tickets.
  • Organizes congregational, board and staff events, retreats and trips as required.
  • Oversees the day to day operation of the front desk ensuring the administrative staff calendar has appropriate congregant service and coverage
  • Maintains data as required in IMIS.
  • Manages the inventory for the 110 office which includes ordering all office supplies, name tags, and appropriate stationery
  • • Maintains time and attendance for the Admin Staff.

Core Competencies

  • Strong communicator both written and oral, with executive presence.
  • Highly organized and able to manage competing priorities.
  • Highly detailed oriented.
  • Team player who builds strong, collaborative relationships across various stakeholders .
  • Strong problem solver.

Qualifications

  • Bachelor’s Degree
  • 5+ years administrative support experience
  • Proficient in Microsoft Office and comfortable with data
  • Knowledge of Synagogue administration preferred

Other
Full-time, FLSA classification (exempt and not eligible for OT).  Monday-Thursday 9:00am-5:30pm, Friday 9:00am-4:30pm, or equivalent.

Must be available to work during the High Holy Days (4 to 6 days) and during other special events and programs from time to time. Given nature of work, availability after hours, on weekend and holidays is sometimes required. Central Synagogue has a time-off policy which includes earned comp time.

Application Process
To apply, please submit a resume, cover letter addressed to Marcia Caban, and three references to .(JavaScript must be enabled to view this email address). Please reference “Executive Assistant to the Executive Director” in the subject line of your email. Incomplete applications will not be reviewed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may change at any time.

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Central Synagogue, a 503(c) religious organization, employs 80 full-time and 30+ part time staff positions in more than a dozen departments, including our Religious School; Nursery School and Early Childhood Center; clergy study; membership, finance, communications, technology, development, maintenance, events, and administrative support teams. Our staff, which we consider "a team," is committed to excellence in our work. Central offers generous benefits and paid time off to its employees. We invite you to review our current openings and apply here. Central Synagogue is an Equal Opportunity Employer.

X Central Synagogue will not discriminate against any employee or applicant for employment because of race, color, religion, age, sexual orientation, sex, national origin, ethnicity, citizenship, military status, marital status, physical and mental disability, or any other characteristic protected by law. It is the policy of the Congregation that certain positions must be filled by persons of the Jewish faith as a bona fide occupational qualification. This policy applies to all terms and conditions of employment. All employees, regardless of position, are expected to maintain and contribute to this policy.